Downloadable User Guide also attached


This guide explains how to restrict the number of hours that Resources can log in Timesheets per day within the KeyedIn Projects application.

It is possible to restrict the number of hours that Resources can log per day in one of three ways:

  • For all Resources created in the future;
  • For all Resource currently in the system and in the future;
  • For individual Resources currently in the system;

Restricting for Multiple Resources

In order to restrict the Time that multiple Resources can log per day, it is necessary to update the entry settings at a system wide level. To do this, the steps below should be followed:

  • Click on the System Configuration cog in the top right-hand corner of the KIP application:

  • From the resulting Configuration view, select the ‘Entry Settings’ option:


  • The ‘Entry Settings’ which is now displayed contains a number of options by which the maximum Time which a Resource can enter on a single day can be set:


  • Enabling the ‘Limit the number of Hours that can be booked to a single day’ check box (1) will enable the ‘Maximum Hours Per Day’ edit box (2), allowing a value to be entered:

  • If the entry settings are saved at this point, then all Resources created in the future will be limited to entering a maximum of 10 hours per day;
  • If the ‘Update all existing Resource Entry Settings’ check box is checked prior to saving, then all Resources currently in the system and all Resources created in the future will be limited to entering a maximum of 10 hours per day once the entry settings are saved:


Restricting for Single Resources

In order to restrict the Time that a single Resources can log per day, it is necessary to update the Resource record of that particular Resource. To do this, the steps below should be followed:

  • Open the Resource record of the Resource for which you would like to restrict the maximum hours per day for edit. The tabs seen may differ from the ones in your KeyedIn Projects instance however, the ‘Restrictions’ tab will be present:


  • Click on the ‘Restrictions’ tab;
  • Check the ‘Restrict Hours per Day’ check box should it be unchecked. This will reveal the maximum hours restriction options:


  • The maximum hours can be set using the ‘Max Hours per Day’ edit box;
  • This setting can be further customised using the ‘Applies To’ drop down. Setting this drop down to ‘All Hours’ will mean that the Resource will be limited to the ‘Max Hours per Day’ value for the total of standard and overtime hours on any one day. Setting this drop down to ‘Standard Hours’ will limit the Resource to the ‘Max Hours per Day’ value for standard hours but will be able to exceed this limit if the additional hours are marked as overtime.