•Status is set to Draft when the contract is created and must be changed to Open before invoices can be raised against it. Once you do this, you cannot reset to Draft but can choose Closed once all invoicing for the contract is complete.
•Project identifies the project to be invoiced under the contract.
•Name can be entered in addition to the project description.
•Client is the one set for the selected project and cannot be changed here.
•Reference may provide a contract reference when invoices are raised.
•Date sets the start date for the contract by clicking to access a calendar or to choose today’s date; click to clear the date.
•Routing Type determines how contract line values are to be obtained when invoicing is processed. If you choose Default, you can select a contract line as the default for auto-allocating timesheets. Otherwise, selecting Role, Activity or Task will require that you choose the ones to use at the Contract Lines tab.
If activated through Billing Settings, the Routing Type will determine how a contract line is to be allocated when a timesheet is saved after adding or amending. This will be the contract line associated with the timesheet’s Task, Role or Activity, or will be the one marked as the Default for timesheets. Only contract lines marked as ‘trackable’ will be saved on a timesheet.
If the routing type is changed here or the details indicated by the routing are altered, all non-invoiced timesheets are updated in line.
•Use Billing Price List for Contract Line Rates is unchecked if prices are to be entered individually for each contract line or checked when price lists are to be used.
•Contract Manager is the resource responsible for the charging of the contract.
•Email is as set for the Contract Manager.
•Bill Time In can be set to be hours or days when billing time-based services for this contract.
•Day Length defaults to the Planning Settings normal day length but can be varied here.
•Currency is set to the default currency for multi-currency systems but can be changed to another selected currency.
•Exchange Rate Option determines that system-maintained exchange rates are used, that a stated fixed rate applies or that a specified default rate can be used or overridden for each invoice for the contract.
•Notes provide any required information.